Our Conservation Lab has developed and compiled a list of resources, including a preservation plan and a condition survey program, and we keep them accessible online.
For advice and referral service, call (317) 234-0093 or email us at firstname.lastname@example.org.
5430 N. New Jersey St.
Indianapolis, IN 46220
(317) 989-2133 or (317) 253-2133
Textile Conservation Services
928 N. Alabama St.
Indianapolis, IN 46202
Archival matting and framing, gilding, frame and furniture conservation
644 E. 52nd St.
Indianapolis, IN 46204
Koehnline Conservation Studio, LLC
Fine Art and Documents on paper
620 Southwest 21st St.
Richmond, IN 47374
5505 N County Road 1000 East
Brownsburg, IN 46112
Textile Technology & Historic Objects Specialist
Chicago Conservation Center
Objects, paintings, wooden artifacts, paper, textiles
730 N. Franklin, #701
Chicago, IL 60610
(312) 944-5479 fax
Graphic Conservation Company
Art on paper, ephemera
329 W. 18th St., Suite 701
Chicago, IL 60616
Heugh-Edmondson Conservation Services LLC
P.O. Box 10408
Kansas City, MO 64171-0408
Intermuseum Conservation Association
Objects, paintings, paper, textiles, frames
2915 Detroit Ave.
Cleveland, OH 44113
McKay Lodge Fine Art Conservation Lab
Art on paper
10915 Pyle-South Amherst Road
Oberlin, OH 44074
Material Culture Conservation, LLC
American Freeze Dry Inc.
411 White Horse Pike
Audubon, NJ 08106
109 N. Kenilworth
Oak Park, IL 60301
Fumigation Services and Supply Inc.
16950 Westfield Park Road
Westfield, IN 46074
(317) 867-5757 fax
Pest control services
14 East Stratford Ave.
Lansdowne, PA 19050
Conservation Resources International Inc.
Supplies archival storage boxes, photographic storage boxes and sleeves, and folders.
8000-H Forbes Place
Springfield, VA 22151
Fax: (703) 321-0629
Supplies archival boxes and folders, photographic storage supplies, bookbinding supplies, and film and CD storage supplies.
P.O. Box 4901
Syracuse, NY 13221-4901
Orders: (800) 448-6160
Customer Service: (800) 634-6307
Fax: (800) 272-3412
Supplies bookbinding materials (tools, papers, boards) Mylar and archival boxes
330 Morgan Ave.
Brooklyn, NY 11211
Fax: (212) 219-0735
University Products Inc.
Supplies archival boxes and paper, photographic storage materials, Mylar, framing supplies, storage cases, bookbinding supplies
517 Main St.
P.O. Box 101
Holyoke, MA 01041-0101
We have put together a helpful guide for you to ensure the safety of your collections so they can be enjoyed by future generations.
Download the Preservation Plan Outline. <PDF to Come>
Download the Preservation Matrix.
The Collection Condition Survey Program at IHS identifies the condition of collection units in a thorough, item-by-item examination that includes notation of material characteristics, structure, methods of manufacture, types of media employed, pictorial and bibliographic content, format, and the specific condition of the original’s physical and chemical structure.
One of the most important aspects of preservation is the development of handling practices that will further the longevity of the collections. Observation of the book as a structure along with its relative condition provides insight to the physical strengths and weaknesses of a particular volume. Appropriate handling will result in safe, long term use of an original.
Our book collection is stored on movable shelving units. Over time, movement may cause a book to shift slightly toward the front edge of a shelf. One should be especially aware of any indication of movement along an aisle, which may indicate a book has shifted sufficiently to drop from its location. It is recommended these shelves be moved no more than two units at a time; allowing staff to adequately observe the rows of books as they move.
The units should be separated to their widest point to provide room necessary for safe movement up and down the aisle without damage to bindings by abrasion. When moving several books, always use a cart. Carts may fit safely inside an aisle, or at the end of the open aisle.
The book block is made up of pages grouped together and attached by sewing or glue, supported between covers. Some book bindings deteriorate as a direct result of faulty materials or methods. Certain structures are unsuited for books of a certain size, or the use it may receive. The premature deterioration of any or several component materials or structural elements can lead to the breakdown of the whole binding.
The following is an outline of recommended steps for safe retrieval of books from our collection. Although some steps may seem elementary, basic rules are most often those easily overlooked. As a rule of thumb, it is important to let keen observations about a volume dictate its requirements for handling, and not let assumptions about a book dictate what the structure is capable of handling.
1. Use pencil only for documentation when retrieving, inventorying, or shifting books.
2. Make no assumptions about the condition of a book. Before removing a book from the shelf, evaluate its size and whether the binding is intact. Be aware of loose or deteriorated cloth or leather on the covers.
3. Remove a book from a full shelf by gently pushing a few books toward the back of the shelf on either side, leaving the selected book free to be grasped on each side with one hand. An alternate method is to reach toward the front of the book block and gently pull the book toward the aisle. A tipping motion may be helpful, but only if the binding is intact. Do not remove a book from the shelf by pulling on the headcap.
4. Place a book dummy in the space once occupied by the book, or close the gap by gently shifting the books closed and securing with the suspended bookend.
5. Hold the book with both hands, grasping around the binding and front edges of the cover. Do not cradle the book inside the elbow or against the body.
6. Check the book for ease of opening by placing the book in the palm of the hand and gently lifting the front cover. Do not force a book open. Use the book at the angle to which it may easily be used; often, pages will not open past a 30% angle.
7. Place the book on a cart to check for information. When transporting several books to a patron, use a cart. Carry single books to the reading room in a flat position.
8. When shifting a large volume of books, two people are always required. Remove books one at a time, and place on a cart. Make certain the end book of each row (shelf or cart) is supported in an upright position.
9. When moving oversized folios, two people are always required. Place flat for transport.
This storage guide to archival collections is provided for the collection staff of the Indiana Historical Society. Its purpose is to introduce staff to proper storage techniques thoughtfully employed during the processing phase. Storage procedures are outlined for the wide variety of mainly paper-based collections held by the special collection library.